Time Management: How to Be More Productive in 2022

Many professionals and companies enjoy access to capital, employees, technologies and other resources that in some way could be said to make it easier for them to succeed, at least in theory. However, there is a more important and influential differentiator than those mentioned above: time.

Time management is the number one skill to develop in your life and will benefit both personally and professionally. High-level entrepreneurs, those who achieve the best results in their projects, are those who manage, week after week, the time they have at their disposal.

Today’s business leaders not only understand how important proper time management is, but also they are especially aware of all the challenges that are experienced today with the abundance of digital distractions. Although digital tools to “make us more productive” are always present, there is a paradox in which these tools are the worst sources of distraction in themselves.

Navigating these time management challenges with fluency and agility will make all the difference in the world. Let’s explore below how to better manage time and be more productive in 2022.

Always Work with a Calendar

We calculate in detail the euros that our company earns and spends. We know how much we pay each provider and how much each customer owes us. We understand how much interest we are paying to the bank and how that will affect our finances in the future.

But, Do we do the same with our time? Do we know where it is going and how much of it we invest in different activities? To make it, the calendar is our best friend. It is an essential tool to clearly decide where our time is going and to be able to invest it better in the future.

If we work with a calendar, we not only have the knowledge of how we spend our time but also the ability to reduce our investment in certain activities. We can not only discover that we are spending too much time in meetings but also make an effective decision to reduce the number of meetings we attend and the duration of them.

The calendar represents your main tool to regain control of your time and not allow other people (without any bad intentions, of course) to misuse it.

Implement Reminders

One of the benefits of the digital tools available today is the ability they offer to easily set reminders. Products like Google Calendar and Todoist allow you to manage all your tasks and assign them time details (day and time) so that you receive timely reminders via email or notification on your mobile.

Reminders through digital tools are especially useful for time-sensitive activities, such as calls, specific events, payments, customer follow-up, among others.

Define your Week (and Month) as much as possible

Depending on what you do professionally, it will be less or easier to organize your week (and month) of work. Here the calendar is your best friend, allowing you to organize your time visually.

Find the best way to do it. Perhaps every Sunday at the end of the day, sit down to organize the week. Or maybe Monday morning. Experiment with the different times of the week to find the right one for this planning session. Let each session serve to define priorities and use your available time efficiently.

Avoid multitasking

Enough of lies: multitasking does not make you more productive. On the contrary, multitasking is the main enemy of your productivity. Your ability to focus on the task at hand is what will define success at what you do, and multitasking directly sabotages that ability.

Not only is multitasking counterproductive to your goal of concentration, but it also has a serious biological toll on the brain that will lead to lower performance over time and serious problems with concentration and cognitive abilities.

Eliminate multitasking from your life by deciding to focus on one activity at a time. Practice mindfulness whenever possible, especially at work. Decide to be present exclusively in what you are doing, leaving the rest of your duties for the moment in which it corresponds. When you do, you will not only notice an improvement in productivity but also a reduction in your stress levels.

Eliminate Potential Distractions

Related to the trend of practical multitasking, we must recommend the elimination of all possible distractions. Some examples of the distractions that are killing your ability to be productive are:

  1. Your mobile, even if you are using it for work.
  2. Your email inbox multiple times a day.
  3. Websites irrelevant to what you are doing at the moment.
  4. Unproductive meetings, without a clear agenda and unnecessarily long.
  5. Social networks.

From this list, social media is most likely the most toxic and pervasive distraction In your day to day. If you’re a victim of social media, make a very conscious effort to eliminate it as much as possible.

The problem with distractions lies not only in the time we waste on them, but also in the subsequent effect they have on our concentration. Returning to the interrupted task costs us additional energy and time.

Learn to Say “No”

Learning to say “No” can be tremendously difficult for many professionals, especially younger ones. When we are entrepreneurs, there are many people who demand our time. Teammates want help with certain tasks, involvement in projects or even delegate responsibilities. Then there are the customers, who often demand our attention almost immediately.

Whatever the case, We must learn to value each situation and learn to say no. All of these situations have the potential to irretrievably take away our time. When we are unable to say “no” to the random of these moments, our time is lost without us being able to do anything else to recover it.

Understand Which Activities to Delegate and Do It

Especially relevant for professionals with employees reporting to them, it is important to learn to delegate effectively. No entrepreneur can do it all, especially when your business is growing and scaling. Attempting to do this is a popular recipe for failure.

When we say “understand what activities to delegate”, we mean to objectively observe our duties and identify what we can delegate to others inside or outside our organization. Many times we end up doing things that very well someone else could do.this without realizing it.

A dangerous habit among many entrepreneurs is to micro-manage. This is “delegating” activities to employees but being at all times supervising the process and the results. This not only defeats the purpose of delegating but also affects team performance as it denotes a lack of confidence in the employee’s abilities.

Practice, Practice, Practice

Like everything in life, and especially in the professional world, practice is everything. Learning to better manage our time is an activity that improves with practice. Being more productive is the result of better habits within our routine and nothing more. It cannot happen dramatically overnight, but through the conscious exercise of our capabilities.

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